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Electronic books that come out of the system without editing the TXT

We trace every PLE error and every SIRE difference to its source and fix it there: in contacts, accounts and entries.

Take the assessment (9 min)

34 questions, result at the end, free of charge.

Paper spreadsheet with handwritten corrections
5 dimensionsLevel, gaps and first step when you finish

PLE and SIRE: definition and use

PLE is SUNAT’s electronic books programme: purchase and sales registers, journal, ledger and other books that the company files in fixed-format files.

SIRE proposes the sales and purchase registers from e-invoices. The company accepts or adjusts them, and what it files must match its accounts.

Open lever-arch file with documents and dividers

Signs your electronic books need a review

  • PLE TXT files come out with errors fixed in a text editor
  • The SIRE proposal does not match the purchase register
  • Accounts or contacts lack the data the format requires
  • Descriptions break the file format
  • A third party is paid to put the books together every month
  • Differences are found when SUNAT sends a notice

Who it is for and when it does not fit

A good fit for

  • Companies required to keep electronic books in PLE or SIRE
  • Accountants who fix system-generated files in a text editor
  • Teams that cannot match the SIRE proposal with their purchase register
  • Companies that pay a third party to build the books

Not a fit when

  • The company is under a regime with no mandatory electronic books
  • The errors come from the accounting records: the accounting assessment comes first
  • The outside firm produces the books with its own system and there is no plan to bring them in-house

Cost of fixing TXT files every month

Fixing a TXT takes hours and comes back next month if the source data does not change. Work out the cost with your own figures.

Example: one accounting analyst spending eight hours a week on the books. Replace the values with yours.

Hours a month35 h
Cost a monthS/ 1,212
Cost a yearS/ 14,549

The estimate shows what the manual task costs today. It is not a savings promise.

How it works in Odoo 20

General Ledger, SIRE registers and TXT export

In Odoo 20 the General Ledger action menu offers the PLE 5.1, PLE 5.3 and PLE 6.1 TXT exports. Cash and bank export formats 1.1 and 1.2.

Under Tax Report you choose the RCE Purchase Register 8.4, RCE Non-domiciled 8.5 and RVIE Sales Register 14.4 reports that feed SIRE. Each line comes from the Document Type, the series and the contact’s RUC.

Period book states

  1. Posted entries
  2. Period report
  3. PLE TXT or SIRE proposal
  4. Period locked
Odoo 20 General Ledger action menu with the PLE 5.1, PLE 5.3 and PLE 6.1 exports
Odoo 20 General Ledger action menu with the PLE 5.1, PLE 5.3 and PLE 6.1 exports
Odoo 20 General Ledger action menu with the PLE 5.1, PLE 5.3 and PLE 6.1 exports
Odoo 20 General Ledger action menu with the PLE 5.1, PLE 5.3 and PLE 6.1 exports
Odoo 20 General Ledger action menu with the PLE 5.1, PLE 5.3 and PLE 6.1 exports
Odoo 20 General Ledger action menu with the PLE 5.1, PLE 5.3 and PLE 6.1 exports
PLE exports from the General Ledger
  1. Export menu
Real screenshot of standard Odoo 20, demo instance with test data.
List of SUNAT document types in Odoo 20 with code, prefix and report name
List of SUNAT document types in Odoo 20 with code, prefix and report name
List of SUNAT document types in Odoo 20 with code, prefix and report name
List of SUNAT document types in Odoo 20 with code, prefix and report name
List of SUNAT document types in Odoo 20 with code, prefix and report name
List of SUNAT document types in Odoo 20 with code, prefix and report name
Table 10 document typesReal screenshot of standard Odoo 20, demo instance with test data.
DMG-RT method

The method applied to preparing the electronic books

Diego Muñoz leads every assessment: process and data first, then the tool, in short phases you approve.

  1. Errors from a real month

    We generate the books for a closed month and list every validator error and every SIRE difference.

  2. Source of each error

    We trace each error to its source data: contact, unflagged account, description or wrongly recorded document.

  3. Fix at the source

    We fix the data and the setup, then regenerate until the validator passes without editing the file.

  4. Monthly procedure

    We leave an internal date, a SUNAT cross-check, period locking and the indicator of books filed without correction.

See the full method

Deliverables

  • List of the month’s errors with their source data
  • Contacts and accounts cleaned up and flagged
  • Monthly procedure with internal date and SUNAT cross-check
  • Indicator of books filed without correction

Prerequisites and outputs

Prerequisites

  • Period entries posted and reconciled
  • Accounts tagged with their code and type for format 5.3
  • Contacts with correct ID type and RUC or DNI
  • Document Type and series on every vendor bill
  • Descriptions without the format’s separator character

Outputs: PLE TXT files and SIRE reconciliation

  • PLE 5.1 Journal and 5.3 Chart of accounts TXT
  • PLE 6.1 General Ledger TXT
  • PLE 1.1 Cash and 1.2 Bank TXT
  • RCE 8.4, 8.5 and RVIE 14.4 registers for SIRE
  • List of differences between the SUNAT proposal and the register

Key settings

Standard Odoo 20 settings that change how the process behaves. They are set during the configuration phase, based on the assessment answers.

  1. Purchase document type

    Where Vendor bill › Document Type

    A local invoice (01) asks for the SPOT certificate number and date. A non-domiciled voucher (91) asks for the customs declaration, service modality and usage type for register 8.2.

  2. Chart of accounts type for PLE

    Where Settings › Accounting › Peruvian Electronic Invoicing › PLE Reports

    States in book 5.3 whether the company uses the general business chart, the revised chart or an SBS chart.

  3. Tax return lock

    Where Accounting › Accounting › Lock Dates

    Once filed, the period accepts no new postings and the filed book matches the ledger.

Before
Odoo 20 vendor bill type 01 with SPOT number and date under Other Info
Odoo 20 vendor bill type 01 with SPOT number and date under Other Info
After
Non-domiciled voucher type 91 with customs declaration, service modality and usage type
Non-domiciled voucher type 91 with customs declaration, service modality and usage type
Before
Odoo 20 vendor bill type 01 with SPOT number and date under Other Info
Odoo 20 vendor bill type 01 with SPOT number and date under Other Info
After
Non-domiciled voucher type 91 with customs declaration, service modality and usage type
Non-domiciled voucher type 91 with customs declaration, service modality and usage type
Before
Odoo 20 vendor bill type 01 with SPOT number and date under Other Info
Odoo 20 vendor bill type 01 with SPOT number and date under Other Info
After
Non-domiciled voucher type 91 with customs declaration, service modality and usage type
Non-domiciled voucher type 91 with customs declaration, service modality and usage type
Local purchase (01) versus non-domiciled (91)Real screenshots of standard Odoo 20 in the demo instance. The setting was not saved.

What almost nobody uses

Standard features that come installed and are rarely configured. Each one shows where it sits in the menu and in the source code.

  • General Ledger export options

    Where Accounting › Reporting › General Ledger › gear icon

    The same report exports the TXT files 5.1, 5.3 and 6.1 for the filtered period, without another program.

    Code l10n_pe_reports/​models/​account_general_ledger.py

  • Usage types for the non-domiciled register

    Where Accounting › Configuration › PLE Usage Types

    SUNAT table 31 comes preloaded. It is picked on the purchase and appears in 8.2 without editing the TXT.

    Code l10n_pe_reports/​models/​account_ple_usage.py:9

  • SPOT certificate on the purchase

    Where Vendor bill › Other Info › Peru

    Certificate number and date go together: Odoo does not accept one without the other, and the purchase register reads them from there.

    Code l10n_pe_reports/​models/​account_move.py:10

Online assessment

Assessment dimensions

This analysis reviews how SIRE purchase and sales registers and PLE books are prepared: contact data, tax classification, file generation, SUNAT matching and period lock. The questions describe what the team does each month today, from recording the document to the filing receipt.

What you receive

When you finish you receive a level per dimension and the gaps in your books ordered by priority. Each gap states the first correction you can verify in the next month's filing.

17 scored questions and 12 context questions (type of operation, size, current system). Context questions are not scored: they let us read the result against similar operations.

Take the assessment (9 min)
  1. Monthly books procedureIt looks at whether the preparation of registers and files follows fixed steps, with an internal date before the deadline and an owner for each tax ID.
  2. Contact data and tax classificationIt looks at whether document type and number, legal name, voucher type and operation type are complete when recording, without classifying them when preparing the book.
  3. PLE and register generationIt looks at whether journal, ledger and purchase and sales registers come from the system from the entries, with no later editing and in the current SUNAT format.
  4. Matching with SIRE proposalsIt looks at whether registers are compared with the SIRE proposal and SUNAT electronic documents, and whether each difference is explained.
  5. Filed period and amendmentsIt looks at whether the filed period is locked, whether later corrections leave a trail and whether format changes are tested before use.

Market options

The books can come from the ERP or from a local accounting package. What matters is that they come from the same records as the accounts.

Odoo

Odoo with Peruvian localisation and PLE and SIRE modules: books are generated from the entries, with accounts and contacts configured.

Odoo 20 technical modules

  • l10n_pe_reports
  • l10n_pe_reports_stock
  • account_reports

We implement it.

Other options

SUNAT’s free programmes (PLE and SIRE) and local accounting packages that generate the files for lower-volume companies.

  • PLE de SUNAT
  • SIRE de SUNAT
  • Starsoft
  • Concar
  • Contasis

Book generators and ERPs with Peruvian localisation; in no order of preference.

Selection criteria

  • Files that pass the SUNAT validator unedited
  • SIRE matching with a real month of purchases
  • Each line traceable back to its entry
  • Updates when SUNAT changes the format

Limits of the standard product

  • Direct upload to the SIRE portal

    How it is handled

    The standard product creates the file; submission is done on the portal or through an API integration

  • Full inventory and balance books

    How it is handled

    Part is covered by l10n_pe_reports_stock; the rest with configured reports

  • Historical data loaded without Document Type

    How it is handled

    They are fixed in bulk before exporting; the file inherits whatever the entry holds

Peruvian localisation

  • PLE in TXT format under current SUNAT resolutions
  • SIRE for purchase and sales registers
  • Non-domiciled (91) and customs DUA (50) documents
  • PLE transaction type on the entry

From assessment to implementation

01

Review of a real month

Validator errors and SIRE differences traced to their source data.

02

Implementation with Odoo

Setup of books, accounts and contacts in the Peruvian localisation, tested on real months.

03

Data clean-up

Contacts with correct RUC and ID numbers and accounts flagged for each book.

04

Testing before a migration

Comparison of the new generator with the old one on the same months.

Diego Muñoz, process and technology consultant
Scope, in Diego’s words

I implement electronic books with Odoo and its Peruvian localisation: purchase and sales registers, journal, ledger and SIRE matching, with the account and contact setup the formats require. If your books come from another system, I trace where the errors start.

Systems that connect with preparing the electronic books

The book takes issued e-documents, recorded purchases and the period’s entries. The links lead to each system’s assessment.

Electronic books (PLE and SIRE)

Before you start

No. The accountant still reviews and files. The difference is that they receive books that come out of the system without manual fixes.

The generator is updated and tested on a real month before filing, so the change shows up in the test and not in the return.

Yes. We start with the one that has the most errors and replicate the corrected setup in the others.

The online assessment and the 30-minute review are free. Later work is quoted by phase.

Only Diego Muñoz, to prepare the review. They are not shared with third parties.

Start with the online assessment

At the end you see your level and where to start. If you like, we review it in a 30-minute video call with Diego Muñoz.

Take the assessment (9 min)Message on WhatsAppBook 30 minutes

WhatsApp +51 919 488 260 · damunoz@dmunozgroup.com